Built for roofing companies that run real projects
Roofing work is project-based, weather-dependent, and crew-driven. Pillar handles multi-day jobs, detailed estimates with e-signatures, crew scheduling, and progress billing -- so you can manage the full lifecycle of every roof from one platform.
Roofing work is not a quick service call
Your business runs on multi-day projects, crew coordination, and detailed estimates -- not single-visit appointments. Pillar is built for that complexity.
Multi-day projects
A roof replacement is not a single appointment. You need multi-visit jobs with separate scheduling, checklists, and status tracking for each phase.
Crew coordination
Roofing jobs require teams, not solo technicians. Assign multiple crew members per appointment with a designated lead for accountability.
Detailed estimates
Roofing estimates are complex -- materials, labor, permits, disposal. You need line-item detail with price book integration, not simple flat quotes.
Weather disruptions
Rain delays are part of the job. You need drag-and-drop rescheduling and customer-initiated reschedule requests that your dispatcher can approve quickly.
The tools roofing teams actually need
Every feature maps to how roofing companies operate -- from the initial inspection to the final invoice.
Multi-Visit Jobs
Create jobs with multiple appointments -- tear-off on Day 1, underlayment on Day 2, shingles on Day 3. Each visit has its own status and assigned crew.
On-Site Estimates
Technicians build quotes from the price book on-site. Customers sign on the spot with e-signature capture on any mobile device.
Progress Billing
Invoice by milestone or percentage completion. Bill after tear-off, after install, and after cleanup -- matching your cash flow to the work.
Per-Job Time Tracking
Crew members clock in and out per job. Track labor hours for accurate profitability reporting.
Job Checklists
Attach step-by-step checklists to appointments. Crew leads check off inspection points and document progress with photo requirements.
Customer Portal
Homeowners approve estimates, view project status, pay invoices, and request reschedules through their own self-service portal.
Roofing Project Lifecycle
Inspection & Assessment
ScheduledOn-site visit with notes and photos
Estimate Sent
PendingDetailed quote with materials, labor, and permits
Customer Approves
ApprovedE-signature via approval link or on-site capture
Job Created & Scheduled
ScheduledMulti-visit appointments with crew assignments
Work Completed
CompletedChecklists completed, time entries recorded
Final Invoice & Payment
PaidProgress billing or lump-sum via Stripe
One system from inspection to final payment
Every roofing project follows a pattern: inspect, estimate, contract, schedule, execute, invoice. Pillar tracks the full lifecycle so nothing falls through the cracks between steps.
Estimate-to-job conversion
Approved estimates convert to jobs with one click. Line items, pricing, and scheduling details carry forward.
Multi-visit scheduling
Create sequential appointments for each phase of the project. Conflict detection prevents double-booking your crew.
Profitability tracking
Compare estimated hours against actual time entries. See labor cost, revenue, and margin per job.
Detailed estimates your customers trust
Build professional estimates from your price book with roofing-specific line items -- materials, labor, permits, and disposal. Customers approve and sign from any device without creating an account.
Price book integration
Pull roofing materials, labor rates, and service items from your catalog. Prices populate automatically.
Tokenized approval links
Send a secure link your customer can sign from any device. No login or app download required.
On-site signature capture
Close the deal at the doorstep. Technicians capture signatures on their phone or tablet.
Contract templates
Pair estimates with contract documents using variable substitution for consistent, professional proposals.
Estimate
EST-2026-00087
Customer
Morrison Residence
1842 Oak Ridge Blvd, Denver CO
Architectural Shingles (30 sq)
CertainTeed Landmark Pro
$8,400
Tear-Off & Disposal
2 layers, 30 squares
$2,700
Underlayment & Ice Shield
Synthetic + ice/water edges
$1,850
Flashing & Ridge Vent
Aluminum drip edge, ridge vent
$1,200
Permit & Inspection
Denver County
$700
Keep your crews organized across jobs
Assign multiple technicians to appointments with a designated lead. Color-coded calendars show who is where, and conflict detection prevents double-booking before it happens.
Multi-Technician
Assign full crews with a designated lead per appointment.
Color-Coded Calendar
Each crew member gets a distinct color for quick workload scanning.
Conflict Detection
The system flags overlapping assignments before you save.
Skill Matching
Match crew to jobs based on skill levels and certifications.
Weather delays happen. Your schedule adapts.
When rain pushes a job back, drag appointments to new dates on the calendar. Multi-visit jobs keep their sequence so your crew stays organized. Customers can submit reschedule requests through their portal with a reason like “Weather” -- your dispatcher reviews and approves from one screen.
Bill by milestone, not just at the end
Roofing projects often stretch across multiple phases. Pillar supports progress billing so you can invoice at tear-off, underlayment, shingle install, and cleanup -- or on any custom milestone schedule that fits your workflow.
Milestone-based invoicing
Name each billing milestone and invoice when the phase is complete. Tear-off, install, cleanup -- your choice.
Percentage completion
Track progress as a percentage and bill accordingly. Useful for larger commercial projects.
Online payments via Stripe
Customers pay invoices online. Saved payment methods and payment history available in the portal.
Configurable payment terms
Due on Receipt, Net 15, Net 30, Net 45, or Net 60. Set terms that match your contracts.
Progress Billing
Morrison Re-Roof - INV-2026-00312
Deposit
Jan 14, 2026
$3,950
PaidTear-Off Complete
Jan 20, 2026
$3,500
PaidShingle Install
Jan 22, 2026
$3,500
PaidFinal Inspection & Cleanup
Jan 24, 2026
$4,962
Unpaid69% billed
Everything a roofing company needs
These features work together to cover the full operation -- from the first customer call to the final payment.
Jobs & Work Orders
Multi-visit jobs with checklists, priority levels, and status tracking.
Scheduling
Drag-and-drop calendar with conflict detection and crew filtering.
Estimates & Quoting
Professional quotes with price book integration and e-signatures.
Invoicing & Payments
Progress billing, online payments, and configurable payment terms.
Time Tracking
Clock-in/out with labor cost calculation per job.
Equipment Tracking
Track installed equipment with warranty dates and service history.
Customer Portal
Self-service for approvals, payments, and reschedule requests.
Projects
Group jobs, estimates, invoices, and documents under one project.
See how Pillar works for roofing
Walk through the full project lifecycle with our team -- estimates, crew scheduling, progress billing, and customer communication. We will tailor the demo to how your company operates.