QuickBooks Online
Bidirectional sync between Pillar and QuickBooks Online. Customers, invoices, estimates, items, and payments flow automatically — no double-entry, no reconciliation headaches.
Every invoice you create in the field has to be entered again in QuickBooks. Every customer update, every payment, every line item — typed twice. Typos creep in, invoices get missed, and reconciliation at month-end turns into hours of detective work.
What QuickBooks Online powers in Pillar
Every feature works automatically once the integration is connected. No manual syncing required.
Bidirectional customer sync
Customers created or updated in either system are reflected in the other. Name, email, phone, and address stay consistent without manual entry.
Automatic invoice sync
Invoices created in Pillar push to QuickBooks with line items, tax, and totals intact. Dependencies like customers and items are resolved automatically before the invoice syncs.
Payment tracking from QBO
When a customer pays in QuickBooks, the payment record flows back to Pillar. Your field team sees up-to-date payment status without checking two systems.
Event-driven auto-sync
Changes sync within seconds. Create a customer, update an estimate, or close an invoice in Pillar — it appears in QuickBooks automatically. QBO webhooks and polling catch changes from the other direction.
Error dashboard and retry
Failed syncs surface in a dedicated dashboard with clear reasons. Retry individual records or all pending errors at once. Exponential backoff handles transient failures automatically.
Granular admin controls
Toggle sync per entity type. Choose direction for bidirectional entities. Set conflict resolution to Pillar Wins, QBO Wins, or Manual Review. Map default income accounts and tax codes.
Setting up QuickBooks Online
Connect your QuickBooks Online account in the admin settings. One-click OAuth connects your QuickBooks Online company. Choose which entities to sync and set your preferred conflict resolution strategy.
Works with
Features that use the QuickBooks Online integration behind the scenes.
See QuickBooks Online in action
Request a demo and we'll walk you through how the QuickBooks Online integration works inside Pillar — configured for your business.